If you outsource your accounting services in Malaysia, it might be difficult for you to keep track of their progress and the time they spent working on certain company projects. This is true, especially if you have employees that work remotely.
So in today’s article, I will talk about every bit of information regarding employee attendance tracking and payroll. If you are a business owner, I encourage you to read further to find out some important tips.
Different Employee Tracking Methods if Your Employee is On-Site
There are multiple ways that you can track your employees if they work within your company. Below are just some of the things that you can implement to do just that (and more).
- Plug-and-Play Punch Clocks
Remember the old days where your employees have to use a thick paper time card that will be punched whenever they insert it in the so-called punch clocks? Well, that is the same version as I am referring to right now, albeit with one important difference: interconnectivity.
The modern version of punch clocks enables company owners to hook it into their bookkeeping systems via WiFi and you can put as many of these clocks from anywhere in your company.
The beauty of this method is that all of the punch clocks are connected to your company’s mainframe, so no matter where they decide to punch their cards, it will still be reflected in the system.
- Numeric Keypads
Ever watched sci-fi movies where employees would have to key in a special code before they are given access to specific areas? Well, numeric keypads do the same thing.
They can either come in both mechanical and digital forms, but whatever style you wish to use, you can put them directly beside doors or walls where your employee would have to input their specific codes to gain access.
There is just one problem with this method. If the employees divulge their credentials to someone (perhaps a friend or a family member) and those people enter your company, they can key in your employee’s specific code, thus allowing them to enter company grounds without permission.
- Swipe Cards
If you have used a credit card before, it basically uses the same system like that. You can employ this the same way you would the numeric keypads. You place a card swiping mechanism just beside the wall or the door and before employees can gain access, they should swipe their cards.
The cards that you will give to them will have their company credentials embedded to them so that whenever they use it to gain access to certain areas, it will be reflected in your system.
- Biometric Scanners
This is probably the most common type of system that is used to restrict or to give access to certain employees.
By using their physical attributes and scanning them on specialized biometric scanners, you will be notified if they try to gain access to certain areas that they should not have accessed in the first place.